How to Send Excess Baggage: Step by Step

How to Send Excess Baggage: Step by Step

It’s safe to say that many people set their sights on travelling light when heading abroad. After all, this will mean that you can breeze through the airport, travel in style, and arrive at your destination without having to worry about carrying heavy baggage around.

Unfortunately, it isn’t always possible to travel light for one reason or another – whether it’s because you’re going on a long-haul flight, travelling as a family, or otherwise. Thankfully, there is a perfect solution to this problem which comes in the form of excess baggage shipping. 

The perfect way to upgrade your airport experience, excess baggage shipping means that you can avoid paying extortionate airline baggage fees and enjoy complete peace of mind knowing that your luggage will be ready and waiting for you on arrival at your accommodation. If you’d like to find out more, simply continue reading – here’s our step by step guide.

Step #1. Get a quote for your service

When it comes to excess luggage shipping, it’s important to shop around so that you can get the best deals. This can be done by visiting various websites which offer the service so that you can obtain multiple quotes. Then, you’ll have the ability to decide which one would be the most appropriate for your particular needs and budget.

Many excess baggage shipping companies have convenient tools on their websites which will allow you to input all the relevant details such as the country you’re travelling to, the location you’d like to collect your luggage, and so on. After you’ve gathered a few different quotes, you’ll then be able to make an informed decision on which service would be the best to choose.

Step #2. Book your service online

Most companies will provide the option to book unaccompanied luggage shipping services online. This makes it quick, easy, and convenient to tailor the service to your liking and also means that you can double check everything before you arrange for your luggage to be collected.

To ensure that everything runs smoothly, it’s worth booking your chosen service well in advance. This helps to avoid any delays and gives your baggage the best chance of arriving on time. Once you’ve taken this into account, then all you need to do is choose a collection day that is convenient to you.

However, one thing to bear in mind is that the number of days in advance you need to book a collection will vary depending on your location. For example, domestic shipments can usually be booked around 24 hours in advance, while remote areas often need at least 72 hours.

Step #3. Pack your luggage and prepare for collection

After you’ve booked your excess baggage shipping service online, the next step is to suitably pack all your belongings and prepare for the collection process. But, before you proceed to throw anything and everything into your luggage, it’s important that you take the time to read up on the rules and regulations in order to avoid any unwanted hassle or delays.

As a general rule of thumb, you should always ensure that your items are packed appropriately as to avoid any potential damage. The same also goes for any items packed in cardboard boxes, which may become damaged in transit if they aren’t packaged thoroughly. Another thing to bear in mind is that certain items will be prohibited in your baggage which varies depending on where you’re flying to. So, this is why it’s incredibly important to do your research beforehand to avoid any unwanted surprises when you arrive at your destination.

For those who are sending items such as sports equipment including bikes, golf clubs, and skis, you’ll need to do your research regarding sending such items of luggage. This ensures that you can comply with any rules which are in place prior to your items being collected.

After your baggage collection has been arranged with your chosen provider, you should receive an email confirmation from them which contains essential information which you’ll need to read through thoroughly. In the confirmation email, you’ll be provided with instructions regarding how to track your baggage as it is in transit. 

In addition to this, you’ll also be able to print off the labels that need to be attached to your items so that they will end up in the correct place and won’t get lost. Some providers will also offer to have your labels mailed to you if that is your preferred option. However, this will only be the case if you were to book your collection at least 5-7 days prior to your chosen collection date.

Also, there are certain rules which need to be complied with depending on where your excess baggage is being sent. For example, if you are travelling within the European Union, you shouldn’t normally require any additional paperwork. However, bags travelling outside the EU will need to be accompanied by customs clearance forms which you’ll need to complete and include in a separate wallet along with your luggage. 

Any relevant documentation which is required for the shipping of your baggage will be supplied by your provider. This will ensure that it can be processed through customs and will be on track to reach your destination prior to your arrival.

Step #4. Track your baggage and follow its journey

One of the many benefits of shipping excess baggage is that you have the option to follow its journey by using the tracking number you’ll be provided with. This will keep you up to date on the progress of the journey of your baggage so that you can focus on enjoying your travels as opposed to constantly worrying about its whereabouts.

From the moment your excess baggage is collected to the second it arrives at your chosen destination; you’ll have the ability to see exactly where your luggage is using your online account. Alternatively, there may be a customer support email or telephone number which you can use if necessary.

However, it may sometimes be the case that your baggage has become subject to a delay. However, you can rest assured that your provider will be doing everything in their power to ensure that disruptions can be avoided. Or, at the very least, kept to an absolute minimum.

Step #5. Delivery at your chosen location

The problem with flying with heavy luggage is that not only do you have to carry it to the check in desk at your departure airport, you’ll also need to encounter the dreaded wait at the carousel after your flight. By sending your excess baggage in advance, you can avoid this and rest safe knowing that your luggage will be waiting for you to collect at your hotel, apartment, or other specified location.

With regard to the delivery of your baggage, you’ll be happy to know that no signature is required when it arrives. This means that anyone working on reception will be able to accept the delivery for you so that you can collect it on arrival at your chosen location. However, just be sure to inform the relevant person so that they can anticipate the arrival of your luggage.

As we covered in the previous section, you have the ability to track your unaccompanied baggage and follow its journey. This provides the peace of mind you need so that you can sit back, relax, and enjoy your flight. On arrival at your destination airport, you can simply head straight to passport control, after which you can obtain transport to your accommodation without having to carry your excess baggage.

While it’s unlikely that any delays will occur with your excess baggage, delays are sometimes unavoidable. Either way, you’ll be kept updated every step of the way so that you can rest assured that your luggage is in safe hands. However, it’s always worth allowing a little extra time so that any unexpected disruptions will have less of an impact and your luggage will arrive on time.

Step #6. Who should use an excess baggage service?

It’s safe to say that many types of traveller can benefit from excess baggage shipping services. This includes students who are about to study abroad and athletes who need to send their sporting equipment overseas. Or, simply those who are travelling on a long-haul flight and would like to keep stress to a minimum.

By using an excess baggage service, you won’t have to worry about carrying heavy luggage around the airport. At the same time, you can also avoid the extortionate baggage fees which airlines force you to pay if you exceed their strict limits. Not only that, it means that your baggage will be there waiting for you on arrival at your chosen location – it doesn’t get much better than that!

Step #7. How much does excess baggage shipping cost?

As you’ll probably be aware, excess baggage charges on airlines can be incredibly expensive. We’re pretty sure this is something you’ll want to avoid. So, it’s well worth taking advantage of excess baggage shipping if you’re looking to keep costs down as much as possible.

With this particular service, you can send your excess baggage directly to your chosen destination completely unaccompanied. This eliminates the stress caused by having to carry around heavy items, and helps you to avoid paying the aforementioned charges set out by airlines. 

Of course, the cost of your excess baggage shipping varies depending on various factors including the type of item(s) that you are sending and the total weight. For that reason, it’s worth taking the time to get multiple quotes so that you can get the best prices for excess baggage shipping and choose the perfect service provider for your particular needs.

Step #8. Where can excess baggage be shipped to?

Excess baggage shipping is popular among those who are travelling on long-haul flights such as from the UK to Australia. However, you can have your baggage delivered to almost any location across the globe. Just bear in mind that the further away your destination is, the more time you’ll need to book your service in advance so that any potential disruptions will be less likely to affect you.

No matter where your excess baggage is being shipped to, you’ll be sent the relevant documentation from your service provider so that it can be processed efficiently and effectively through customs and then arrive at your specified location in a timely manner.

Step #9. What items can I send with an excess baggage service?

Whether you’d like to send a small bag containing your travel essentials, a musical instrument, or your sports gear, excess baggage shipping covers almost every eventuality. Large or small, you’ll have the option to use an excess baggage service to get your items to where you need them to be without having to worry about the hard work of carrying it around or getting caught out at the airport with additional baggage fees.

Perhaps you’re moving abroad and need to send household items such as a tumble dryer, vacuum cleaner, or a TV. Or, maybe you’re heading overseas to take part in a cycling event and need to have your bike shipped over. Whatever the case, there’s sure to be an excess baggage shipping solution to suit your particular needs.


So, that concludes our complete guide on how to send excess baggage! Throughout the article, we’ve covered everything you need to know about the service so that you can make the whole process as stress-free as possible.

Whatever your reason for needing to use an excess baggage sending service is, there are a wealth of options at your disposal which you can take full advantage of. So, once you’ve chosen your service, booked online, and had your excess baggage collected, it will soon be well on its way to your eventual destination. This ensures that you can focus on what matters – enjoying a relaxing trip from start to finish!

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